MINUTES, JAN 8, 2007 OAK HILL ASSOCIATION BOARD MEETING
7:30 Don & Helen Duthie, 105 Pelican Road

ATTENDEES:  Vivian Breen (Pres); Laura Campbell (VP); Steve Miller (Sec); Allison LaRosa (Treas); Glenn Cashion, Don Duthie, Helen Duthie, Pat Wotton, Bill Butler, Debbie DeSiano
•	Approved Minutes of Sept 26 Board Meeting  (Allison LaRosa distributed)
•	Approved agenda (Steve Miller distributed)
•	Approved Treasurer’s Report (Prepared by Glenn Cashion the end of Dec, 2006) 
•	Approved keeping 2007 membership dues the same as 2006 ($25).  (In 2006, expenses balanced income).
•	Discussion of OHA relationship to Green Meadows Association (Green Meadows has $45 membership dues).  We will increase communication with Al Brown, the Green Meadows Association President; we will keep him informed via newsletters and add him to the email list.  (The next OHA newsletter will be distributed, as usual, to a large area that includes part of the territory covered by the Green Meadows Association).
•	Allison to explore and pay Feb insurance bill, and ensure that all 2007 events are covered by the insurance policy.  Allison will also check on CD interest and maturities. 
•	Board approved a new Oak Hill Directory, with option to opt-out  (directory proposed and discussed by Pat Wotton). Allison will create a directory permission form, to be sent with the 2007 dues assessment.  These items will be an attachment to the forthcoming January newsletter.  Optional opt-out data to include birthday; phone, address, email, etc.
•	WINE TASTING EVENT was approved by the board..  Organizers will include Lee Lichter, Vivian & Jack Breen, & Pat Wotton.  Pat Wotton offered to host at her house- with limit of ~20 people  Vivian to write newsletter announcement, for wine tasting to be held in March. 
•	EASTER EGG HUNT; date: Sat Mar 31 (Sun rain date).  This event was previously run by Patrice Nybro, who bought eggs and entertainment. Laura knows of a person in her playgroup who might agree to work with Vivian to replace Patrice.
•	Tuesday, May 15 GENERAL MEETING.   Helen Duthie to line up speakers from these possibilities:
a.	One speaker for property revaluation.
b.	Bob Schenkner, town administrator, to address other issues.
c.	Bill Potter (has been talking to groups about farmland preservation).  Bill lives in Middletown, and has property in Holmdel.
•	GARAGE SALE: weekend of May 18/19 (previously confirmed with Ronnie Lander)
•	BlOCK PARTY: June 23, 4PM to 8PM to avoid heat. (Previous parties:  two on Lyon- one on Vaugn, and one unsuccessful party in Holmdel Park which attracted nobody).  We liked the Christmas DJ, and will ask for him at Block Party.  Rain date: next day, June 24.  The Mens Group will ask Jack Nolan to check his neighbors for permission to again hold the Block Party on Vaugn Court.
•	CHRISTMAS BRUNCH WITH SANTA: Laura to head.  Will invite same Santa and same DJ, and again spend $100 to have extra prizes.
•	SOCIAL COMMITTEE will ask Rita to train others.  Vivian will write newsletter request for volunteers.
•	FALL GENERAL MEETING: Tues, Oct 16 Vivian to invite Tom Hall to be guest speaker.
•	HALLOWEEN PARADE – Oct 27  - start 1PM (after lunch)  Allison to head. Bill’s house to again be at end of parade. 
•	SUMMER EVENING BOAT TRIP:  Bill Butler to write newsletter announcement for July trip. (An earlier boat trip had abot 30 people, but last trip had only 18 signed up, so OHA cancelled and lost a $500 depost. If deposit is honored this year, then we will run the trip.  
•	NEWCOMERS:  Vivian is providing new people for Helen Duthie to contact.
•	CIVIC: Don & Helen Duthie attended reorganization meeting on Jan 7.
•	BOOK CLUB: Karen Sabella not present, but activities were discussed.  Debbie to write Book Club newsletter article, and will ask for interest from younger women (perhaps taking from Women’s group) in forming a 2nd book club.
•	GARDEN CLUB: Headed by Marie Logioco (absent from this meeting).  Vivian described activities – they meet once per month, but presently don’t have additional activities
•	ACTIVE RETIRED MEN Steve Miller reported activities, and will write newsletter article.
•	PLAYGROUP: Laura Campbell described.  Will write newsletter article.
•	WOMEN’S GROUP: Debbie DeSiano reported on activities.  Debbie to writeup newsletter. 
•	Glenn Cashion observed the signatory process is incorrect on the present By Laws.  (The last change  was May 06, 2003 on our present copy).    – Allison volunteered to ask her legal advisor to review the bylaws..
NEXT BOARD MEETING: April 30.  Vivian Breen’s house, 7:30PM

ADJOURNED 9:20
Respectfully Submitted by Steve Miller
2007 ACTIVITIES:
ACTIVITY	DATE (2007)	LOCATION	TIME	
Winter, 2007 Newsletter* 
(see note, below)	Articles to Allison: Jan 23
Draft: Jan 24
Final to Don Duthie: Jan 28
Xerox,assemble, mail Jan 29		S.Miller to remind authors.  Reports must be complete to inform  the 1100 families on the distribution 	
Winetasting	March	Pat Wotton’s house		
Easter Egg Hunt	Sat, Mar 31
Sun Apr 1: rain date	Breens – 10 Quail Dr	1PM	
Spring General Meeting	Tue, May 15	United Meth Church (to be confirmed by Don Duthie	7:30PM	
Garage Sale	Fri & Sat May 18 & 19, 2007	Thruout Neighborhoods	9AM-3PM	
Block Party	Sat, June 23, 2007
Sun, June 24, 2007 (rain)	Where: Vaughn Drive (between Four Winds Drive and Green Meadow Blvd.)	4PM-8PM	
Summer Evening Boat Trip	July			
Fall General Meeting & Officer Election	Tues, Oct 16, 2007	United Methodist Church (to be confirmed by Don Duthie)	7:30PM	
Halloween Parade	Sat, Oct 27,2007
Sun, Oct28, 2007 (rain)	Starts at Borden & Lionel	1PM	
Brunch with Santa	Sat, Dec 1, 2007	Gibbs Hall, Fort Monmouth	Noon-3PM	

Next letter is our annual one which will go out to the entire11100+ homes in Oak Hill and for that reason article authors are encouraged to enlighten the current nonmembers of what we do and what the Association has to offer them.